Privacy Policy

Privacy Notice United Family International Church (UFIC UK) Charity number: 1202763 Version 1.0 – Last updated: 08 February 2026

Who we are We are United Family International Church (UFIC UK), a registered charity in England and Wales (charity number 1202763). Our registered address is: Oberoi Consulting, 19 St. Christophers Way, Pride Park, Derby DE24 8JY.

We are the data controller for the personal information we collect and use about you. If you have any questions about this privacy notice or how we handle your personal information, please contact us at: Email: uficuk17@gmail.com Phone: 07872 925763

What personal information we collect We collect personal information from you when you:

• Join as a member or regular attendee

• Donate or claim Gift Aid

• Sign up for newsletters, events, or updates

• Volunteer or help with church activities

• Attend services, Sunday school, youth groups, or other events

• Contact us with enquiries, prayer requests, or pastoral needs

The types of information we may collect include:

• Name and contact details (address, email, phone number)

• Date of birth (for age-appropriate activities or membership)

• Donation details (amounts, Gift Aid declarations; payment details processed securely by third parties)

• Information about your involvement (attendance, membership, baptism, small group participation)

• Special category personal data: religious beliefs, health/access needs (e.g. for events), or other sensitive information you voluntarily share (e.g. in prayer requests)

• For children/young people: name, age/date of birth, parent/guardian contacts, emergency details, health/allergies (collected only from parents/guardians with their consent; we do not collect directly from children under 13 without verifiable parental consent)

• Website/technical data: IP address, browser details (if you visit www.uficuk.co.uk)

We only collect what we need and aim to keep it accurate and up to date.

How we use your personal information (purposes and lawful bases) We use your information for the following purposes. Under UK data protection law, we must have a lawful basis for each use:

• To manage your membership, attendance, and pastoral care — Legitimate interests (running our religious activities)

• To organise and promote services, events, small groups, Sunday school, and youth activities — Legitimate interests

• To process donations and claim Gift Aid — Legal obligation (for Gift Aid) and Legitimate interests

• To send you service updates, newsletters, or event information — Consent (or soft opt-in if you are an existing supporter and haven't opted out, as allowed for charities)

• To manage volunteers (including DBS checks and safeguarding) — Legal obligation and Legitimate interests

• To respond to enquiries, prayer requests, or complaints — Legitimate interests

• To comply with charity/HMRC requirements — Legal obligation

For special category data (e.g. religious beliefs, health for accessibility, children's data):

• We rely on explicit consent (where you provide it voluntarily) or substantial public interest (for religious purposes and safeguarding, as permitted under Schedule 1 Part 2 of the Data Protection Act 2018).

• For children's data, we obtain parental/guardian consent where required and apply extra safeguards.

We have carried out a legitimate interests assessment where we rely on this basis — it balances our need to operate as a church/charity against your rights. You can ask for a copy or object at any time.

Who we share your information with We may share your information with:

• Service providers (e.g. email/newsletter platforms, secure payment processors, cloud storage — all under data processor contracts)

• HMRC (for Gift Aid claims)

• Safeguarding authorities or statutory bodies (if legally required, especially for children/vulnerable adults)

• Professional advisors (e.g. accountants, insurers)

We do not sell your data. We do not share it with third parties for their own marketing. We do not transfer data outside the UK unless safeguards are in place.

How long we keep your information We keep your information only as long as necessary:

• Active members/donors/volunteers/attendees: while active + up to 6 years after last contact (for tax/accounting rules)

• Gift Aid records: 6 years after last claim

• Children's/youth records: while involved + a limited period after (e.g. for safeguarding, often up to age 25 or per policy)

• Pastoral/prayer notes: as long as relevant for support or safeguarding

• Inactive contacts/newsletter subscribers: deleted or anonymised after 2–3 years of no engagement (unless you choose to stay subscribed)

Your rights You have rights under UK data protection law, including:

• To access your information

• To correct inaccurate data

• To erase data (in some cases)

• To restrict processing

• To object to processing (e.g. based on legitimate interests or for marketing)

• To withdraw consent (where we rely on it)

To exercise these rights, contact us using the details above. We usually respond within one month, free of charge. For children's data, parents/guardians can exercise rights on their behalf.

You can also complain to the Information Commissioner's Office: Website: ico.org.uk/make-a-complaint Helpline: 0303 123 1113

Cookies and our website Our website (www.uficuk.co.uk) may use essential cookies for functionality. If we add non-essential cookies (e.g. analytics), we will ask for your consent via a banner. See our website for more details or manage preferences in your browser.

Security We take appropriate measures to keep your information secure (e.g. encryption, access controls, secure providers). No method is completely secure, but we review our practices regularly.

Changes to this notice We may update this notice. The latest version is on our website: www.uficuk.co.uk (or ask us for a copy).

Contact us If you have questions, please get in touch: United Family International Church (UFIC UK) Email: uficuk17@gmail.com Phone: 07872 925763